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Time Tracking Woes? Avoid Turning Into a Zombie

Screen_Shot_2015-09-23_at_4.29.08_PMI’ve often read (and heard) about agency professionals’ hatred of filling out timesheets. This revulsion often stems from the hours of antagonizing effort needed to accurately complete this dreaded activity. In fact, many agency pros have admitted to waiting until the end of the month to submit their timesheets—a task that can turn even the perkiest princess into a sluggish zombie.

However, I can only assume that these individuals are using a time tracking process that was developed by slow, lumbering zombies. To me, time tracking is a pretty easy and efficient task. Plus, accurate time tracking helps companies with invoicing, projecting staffing needs and assessing employee efficiencies.

So, if you fall into the category of timesheet-haters, keep reading to discover how to rid yourself of these woes.

Four Tips to Stop Hating Timesheets  

1. Understand the importance of time tracking.

While it may appear that timesheets were invented to eat your brain and make your life miserable, they actually do serve a purpose—a pretty important one, in fact.

Accurate time tracking enables your agency to keep a pulse on each professional’s efficiency and capacity, as well as the company’s invoicing totals, profitability and need to hire. Without this insight, your agency could be losing money—which means that annual bonus you look forward to might become a little stingy.

2. Develop a process that simplifies the task.

Don’t wait until you’re cornered by the zombie hoardes and your life is in danger to take action. Waiting until the end of the month to input your time is probably not the best process—especially if you work in an agency setting. Chances are you deal with multiple projects for various clients throughout the day, so monthly time entry is a recipe for the zombie apocalypse.  

Instead, establish a process that breaks down the time it takes to fill out your timesheets into manageable pieces. Daily, hourly, or even real-time time tracking will do wonders for your sanity (oh, and it will increase your productivity too).

3. Adopt new technology (if needed).

If you’re still using Excel spreadsheets or pen-and-paper to keep track of your time, this tip is for you. While WorkflowMax is so much more than just a “time tracking solution”, we do have a pretty awesome setup (if I do say so myself).

WorkflowMax offers six flexible time tracking options so you can use the method that works best for you. (Tip: If you’re curious to see how WorkflowMax’s time tracking works, watch this super-short video).

4. Maintain consistency.

Agencies are notorious for having insanely jam-packed schedules, so make life a little easier by consistently staying up-to-date with your timesheet entries.

While some months are busier than others, it’s equally important to maintain the same daily, hourly or real-time time tracking schedule you established in Tip #2. Remember: Procrastination leads to unnecessary, overwhelming heaps of work. No one has time for that, so stop wasting time.

For more information about time tracking, check out these helpful resources:

What other tips have helped you encourage agency-wide time tracking compliance? Share your insight in the comments section below.

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