Time tracking keeps FibreHR’s jobs on target

 

In business, the people on your team are your biggest asset. Whether they are manning your support desk, designing your latest product, or out wowing your next client, if you have a team of awesome people behind you, your business will go far. You supply the business, and Australian-based firm FibreHR will find the people and ensure you can keep them for years to come.

“We’re not just about recruiting the right people,” explains Lisa Spiden, Managing Director for FibreHR. “We ensure the HR process brings out the most in these people.” FibreHR does everything from HR audits, to remuneration, retention and engagement, and termination. With a diverse range of clients across the IT, fashion, property, finance, insurance, manufacturing, FMCG, creative & retail industries, and a huge variety of services on offer, FibreHR needs WorkflowMax to keep everything running smoothly.

Three Workflow Challenges FibreHR faced before implementing WorkflowMax

1

Time Tracking

Needing full visibility on the amount of time spent on each assignment.
2

Invoicing

Invoices took ages to create, and we could never provide the level of detail clients wanted.
3

Reporting

Gaining business insights from our data without a huge expansion of effort.

Simple time tracking helps prevent cost blow-out

FibreHR work as consultants, so they charge by the hour (instead of a percentage, as is common in the recruitment industry). This means that tracking time is essential to providing their clients with accurate quotes and invoices.

WorkflowMax has helped the firm significantly reduce the amount of time spent on time tracking. “All staff can input their hours worked in as they go.” says Lisa. “This gives us instant visibility on total cost per job in real time. We can ensure we don’t go over our quotes provided to our clients.”

WorkflowMax allows us to have better visibility of the overall cost per assignment so we can stay on track and not exceed our quotes.
Lisa Spiden
Lisa Spiden
MANAGING DIRECTOR, FIBREHR

Invoicing clients is simple and seamless

Thanks to WorkflowMax, the time taken to invoice has significantly reduced, and the level of information we can provide on the invoice has increased.
Lisa Spiden
Lisa Spiden
MANAGING DIRECTOR, FIBREHR

Because of the wide variety of services FibreHR offer, and the specific needs of each client, their clients often request detailed invoices, including cost breakdowns and other advanced features.

Before WorkflowMax, the FibreHR team was doing these from a spreadsheet, and the process of creating invoices – and comparing the costs to the quote – could take hours.

“Thanks to WorkflowMax, the time taken to invoice has significantly reduced, and the level of information we can provide on the invoice has increased.”

Three Essential Features FibreHR Couldn’t Live Without

1

Time Billing

Fee structure to clients is charged by the hour - this feature is critical.
2

Job Costing

Better visibility of the overall costs of each job.
3

Xero Integration

Gives accountants a real-time snapshot of the business.

What would you say to other business consulting firms thinking of using WorkflowMax?

Lisa doesn’t know where she and her team would be without WorkflowMax. The software provides her company with all the tools they need to bill based on time spent on each job, which isn’t a standard practice in their industry.

“We use it for time tracking, job management, invoicing, accounting through Xero … basically everything.” says Lisa. “I particularly love the reporting feature. We now have a lot more detail on what jobs we have on the go (and forecast jobs) and we can track how we are performing against set quotes.

“By not using WorkflowMax, a company is missing out on obtaining the clear visibility on how they are performing on each job. It’s been critical to us.”
By not using WorkflowMax, a company is missing out on obtaining the clear visibility on how they are performing on each job. It’s been critical to us.
image-fibrehr-lisa-spiden.jpg
Lisa Spiden
MANAGING DIRECTOR, FIBREHR

What would you say to someone considering using WorkflowMax?

Say goodbye to cumbersome time tracking and invoicing for hours. Join over 5000 businesses and say hello to WorkflowMax