Track employee time on projects with ease.

Turn time into money with WorkflowMax’s online employee time tracking software. Capture every minute of every day - never miss a second of chargeable time again.

Screenshot of time tracking on WorkflowMax

Record time - your way with over 8 different methods

Making it easy with multiple time tracking options

There's multiple ways to track time. Simply press ‘start’ from the quick-time entry feature, to record time or do it directly from within the dashboard, or the timesheets tab of any job, or from within a task itself. It's so easy.

Screenshot of multiple time tracking options

Enter a start and finish time

Record time by entering the actual start and finish time - “I worked on this task from 9.00 am until 11:35 am.”

Screenshot of inputting start time and finish time

Enter a time duration

Or simply enter the total hours worked - “I worked on this task for 2 hours and 35 minutes”

Screenshot of manual time duration entry

Daily or weekly timesheet Input option

Enter time ‘as you go’. Or in arrears on a daily basis. Or enter a whole weeks timesheets at once. You choose.

Screenshot of weekly timesheet input

Track on-the-go

Enter your time from anywhere, anytime, with the WorkflowMax mobile app - for all mobile devices.

Screenshot of mobile time tracking

Timesheet notes

Don't just record the amount of time. Record details about how that time was spent, so that you can report on this valuable information. Or include it on your client’s invoices, if they request it.

Screenshot of adding timesheet notes

Timesheet rounding

Choose a timesheet rounding option (E.G. 5,6.10 or 15 minutes) to eliminate otherwise unavoidable decimal rounding errors on invoices, or to optimise billable value.

Screenshot of selecting timesheet rounding in 5 minute intervals

Let admin do it!

Usually employees will use one of the many ways to enter their own time into WorkflowMax. But your admin team can quickly and efficiently enter time on behalf of employees using the daily and weekly admin timesheet entry screens - easy!

Screenshot showing how admins can change time tracking

Find out where your non-billable time is going

Don’t just track billable time. You need to track unproductive time too. Track every minute of employee payroll time, using internal jobs and tasks, in order to gain insights into your most expensive (and valuable) resource. Then you can turn non-billable time in money.

Screenshot of showing non billable time tracking

Our pricing

Check out the range of scalable plans to suit you and your business. Experience all the benefits of an enterprise-grade system, without having to pay thousands of dollars. No setup fees. No upfront costs.
View pricing

6 reasons you'll love WorkflowMax time tracking

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Keep a close eye on your business

Better understand staff productivity - see who has been working on each job, how long it has taken them and how that compares to estimates and budgets.

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Complete the picture

Get the real picture of how well your business is running. Record both billable and non-billable time against jobs so you can see how every single payroll dollar is being spent.

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Powerful, flexible timesheet reporting

WorkflowMax’s report builder gives you a suite of timesheet reports that help to drive productivity. Customise, group, filter - slice and dice the data any way you want!

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Enter time from anywhere

You and your staff can enter timesheets from anywhere, using the app. Do you have admin staff who record timesheet data on behalf of employees? WorkflowMax enables you to do both!

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Timesheet to pay run

Design, build, save and then run a timesheet report that provides the input data needed to correctly process your pay runs. Provide a strong incentive to employees to enter their timesheets in a timely manner by creating the link between timesheet entry and what is in their payslip!

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Never underquote again

Accurate time tracking gives you accurate data so you can identify where you've previously deviated from the budget. Never underquote for a job again!

"By having a visual aid like a green bar that turns red, our designers are able to track how much time they have available, and being able to break that time down into tasks as well – all of that really helps my staff."
Ian Morris Owner, Threerooms
 
 

Got questions? We have answers!

We sure do! If you have an iOS 9 compatible device, download WorkflowMax for iOS and easily manage your time from there. Watch this quick 1:38 min video for more information.
You sure can! Easily save a draft time entry and pick up where you left off.
You sure can, but only as long as the timesheet entries haven’t been raised in an invoice. You can either head over to the Financial tab of your job and click “edit timesheet”, or contact one of our product specialists who’ll be happy to help.
You can build a Time report which will show you if the time is submitted for a period. Find out more in this 2:14 min video, or contact one of our product specialists for help.
It’s a problem a lot of small business owners face! Luckily we have some great tips and tricks to help you out! Check out this blog post we wrote.
Yes, you can.  WorkflowMax’s custom print invoice template functionality affords you maximum flexibility as to how you present your invoices to your clients.  From the very simple, on-line invoice, to the very detailed invoice that includes timesheet notes, timesheet dates, employee name, billable rates and amounts, WorkflowMax can do it all.

Additional Features

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Lead manager Track your leads, proposals and sales projections all in one place. Learn more
Client manager
Client Manager Manage your client relationships and store information about them one place and sync with other apps. Learn more
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Quoting Send professionally branded, highly customised quotes in minutes. Learn more
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Document management Store, manage and share documents directly in WorkflowMax or through Box, DropBox and Google Drive. Learn more
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Job, task and staff management View and manage all aspects of all jobs from one place. See at a glance what’s tracking to deadline and what jobs are running behind. Learn more
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Time tracking Track and report on every minute, of every day, for every staff member throughout the year, with over 6 different ways to enter timesheets. Learn more
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Collaboration manager Send emails and attachments directly to a job or quote in WorkflowMax for everyone to collaborate. Learn more
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Mobile Track time offsite, view jobs and contact clients and record your time on the go, from anywhere. Learn more
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Work in progress manager WIP manager allows you to easily view and manage all of your un-invoiced WIP on all of your jobs, in one place. Never miss being underpaid again. Learn more
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Invoicing Create invoices, any way you want, and send them, all in a few simple clicks. Control every aspect of your invoice, from how it looks to what information gets displayed. Learn more
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Xero integration Instantly and automatically keep your job management software and accounting software fully reconciled at all times with the seamless flow of information. Learn more
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Reporting Use the report builder to build any report you want in seconds. Invoice analysis, debtors, performance, time and WIP. Never miss getting underpaid again. Learn more
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Purchase orders Manage your Purchase Orders and accurately track actual costs against budgeted costs. Learn more
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Job costing & profitability report See your profitability in seconds and make decisions on whether you’re charging enough. Learn more
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Performance reporting View your most profitable employees, understand profitability across different client categories and know which services make you the most money. Learn more
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