Get better control of your business with $1200 towards an end-to-end job management solution*

Xero’s WorkflowMax is excited to be part of The Small Business Digital Adaptation Program in partnership with the Victorian Government.


Trusted by 100,000+ happy customers worldwide

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Your all-in-one job management software


How to apply for the rebate

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Step 1: Check if your business is eligible and register for the scheme

To be eligible, your business must be located and operating in Victoria, hold an Australian Business Number (ABN), and have held that ABN and been registered for GST before or since 13 September 2019.

Step 2: Sign up to a WorkflowMax trial and book a scoping call

Sign your business up to a WorkflowMax free trial and book a call with us before the 18 July application deadline. We’ll help you evaluate the software to make sure it’s right for your business. Then you need to subscribe to WorkflowMax at the end of your trial.

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Step 3: Select the implementation option that fits your business

Choose to set up WorkflowMax on your own or work with an expert implementation partner. We’re  also offering a range of special offers for implementation under this scheme. 

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Step 4: Submit the supporting letter and subscription invoice to the Victorian Government

Complete the online application by 18 July 2022, and include the proof of purchase letter that WorkflowMax will send you, along with your latest WorkflowMax invoice. Upon approval from the Victorian Government, you will be reimbursed directly.

Find out more at the Small Business Digital Adaptation Program website.

Scalable plans to suit you and your business

Get all the benefits of an enterprise-grade system without having to pay thousands of dollars. No setup fees. No upfront costs.




What's included

  • Quoting
  • Mobile application
  • Client manager
  • Custom fields
  • Time sheets
  • Purchase orders
  • Invoicing
  • Job costing
  • Xero integration
  • Document management
  • Reporting
  • Job management



What's included

The Premium plan includes all the features of standard plus 4 additional features:

  • Productivity reporting
  • Client groups
  • Recurring invoices
  • Xero invoice import

Learn more about WorkflowMax Premium

For accounts with over 100 users, additional users will be charged at $5 per user.
All prices in USD excluding Sales Tax.

Easy online lead management

Access your lead information anywhere, anytime. Get an overview of what stage your leads are at and know exactly when to follow up.

All in one place

Follow up emails, quotes, notes - they all get cc’d into the unique lead email address so you can pick up right where you left off.

Lead templates save time

Use lead templates for prospects that require a similar pattern of follow up, with pre-determined activities that will make the process faster.

View a snapshot of lead status

Get a visual overview of what stage your leads are at and know exactly when to follow up so you can convert them quickly.

Reduce lead to customer time

Spend time on only your most qualified leads. Set notifications and never forget to follow up with a hot prospect.

Easily convert leads to jobs

In just a few clicks you can turn prospects into projects! Enter lead information once and it flows through the entire process.


Additional cost:

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Small Business Adaptation Program FAQs

A $20m investment in the sector designed to increase Victorian small business’ digital capability by encouraging them to trial new software.

Visit Business Victoria for more information.

On the condition that you haven’t used WorkflowMax before, you’ll be entitled to a reimbursement of $1,200 after buying a subscription, and confirming to the Victorian Government (once they contact you around six weeks later) that you’re continuing to use the product. The $1,200 rebate can go towards the subscription to any of our plans and/or work with an implementation partner.

You’ll also need to be a Xero customer.

While you’re welcome to spread the $1,200 across a number of subscriptions, you will only receive the one reimbursement.

In order to sign up for the program, you must:

  • Have held a valid ABN since 13 September 2019
  • Be a sole trader, micro business or small business 
  • Operate your business in Victoria 
  • Be registered with the responsible Federal or State regulator
  • Be a new customer to the product
  • Pay for the subscription yourself

See how businesses are using WorkflowMax


BlueRock Digital

With WorkflowMax now part of their digital aresonal, BlueRock Digital are helping businesses grow and streamline how they work (including their own!).

Watch now

BYU Design

Designers and architects at BYU Design say using WorkflowMax has not only increased accuracy and insights but dramatically increased their revenue.

Watch now

Sticks n Stones

Award-winning landscapers Sticks n Stones, use WorkflowMax to make the day-to-day admin easier and free up time to do what they love most.

Watch now
We’re here to help

Book a call and we can answer any questions and help with your application.

Book a meeting
*To be eligible for the $1200 You must be a pre-existing customer of Xero with a business edition subscription and supply proof of this (invoice of your monthly fees)