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Evaluating time tracking software? Let us help

Time tracking software considerations

Time tracking software is critical for capturing employee time against tasks and jobs in the professional services industry. 

Keeping an accurate record of labour time and costs allows you to invoice clients correctly, pay your employees, and establish the profitability of a job as work progresses.  

Because time tracking plays such a critical role in job management, it's worth looking beyond time tracking point solutions and considering software that covers the entire job management process. End-to-end job management systems allow you to manage your entire job cycle, from quoting to reporting, all while enabling your staff to track time. 

When you have a single point of truth to manage your jobs, you can access every detail of a job in seconds, which helps your team stay on track, increases transparency with your clients, and provides invaluable insight about the operations of your business. 

Below, we’ve outlined three reasons why you should consider an end-to-end job management solution when you’re evaluating time tracking software.  

1. Easy for employees to track time 

First and foremost, your time tracking software needs to make it easy for employees to record time they spend on tasks and jobs – otherwise they won’t use it!

While a job management solution offers many more features than just time tracking, it provides users with a wide variety of options that make it easy to manage and track their time. 

For example, WorkflowMax allows users to track their time with eight different methods, including the desktop and mobile app, daily and weekly timesheets, and a built-in timer to record time as work is in progress. Plus, it provides tons of additional feature functionality like adding costs associated with time worked, adding time on behalf of employees, tracking billable and non-billable hours, and more. 

Even if an employee’s only role within the job management system is to record the time they spend on jobs, having visibility into how their work is connected to other elements of the project can help them feel more connected and invested in the team’s larger goals. 

2. Seamless flow of data within your job cycle 

Time tracking data is incredibly valuable to all areas of managing a job – from creating invoices for clients, to scheduling employees, reporting on job profitability, and more. Therefore, when choosing time tracking software, it’s essential to be able to easily sync your data between all areas in your job cycle. 

Manually transferring data from one system to another or integrating various apps to send data where you need it can be time consuming and result in lost or inaccurate information, which can cost your business potential earnings.

Job management software ensures a seamless flow of data as your entire job is managed in one system. For example, a job can be created directly from a lead or quote, billable hours from that job can be synced to a client invoice, and built-in reporting features can crunch that data to provide you with valuable business insights. No transfer of data required, and no risk of broken or interrupted system integrations!

Using a job management solution to track employee time enables you to efficiently and accurately sync data throughout the rest of your job cycle, so you can see the bigger picture and make more informed business decisions. 

3. Streamlined technology stack for your business 

As we’ve mentioned, there’s a lot that goes into running a professional services business – and it can be tempting to choose a handful of specialised products to help you manage each unique stage of your job cycle! However, managing multiple software subscriptions can end up costing your team in the long run. 

Not only do more tools equal more monthly payments, using too many tools can end up being a drain on your team’s productivity. According to a recent report by CITE Research, 69% of workers waste up to 60 minutes a day navigating between apps (which is 32 days per year!). Learning how to use different tools, and switching between them on a daily basis, can actually add more friction and delay into a process you were hoping to streamline. 

Choosing to implement a job management solution (instead of several apps for time tracking, quoting, invoicing, reporting, etc.) enables you to use one solution to manage all of your business needs – which means one monthly subscription, one login, and one centralised location to manage all aspects of your job. 

Time tracking, plus so much more

Time tracking is a critical stage of the job cycle for professional services businesses, but it’s just one piece of the puzzle! Implementing an end-to-end job management solution will give you the tools to easily and efficiently track employee time, plus manage every other aspect of your job.

Track employee time with the time tracking tool in WorkflowMax! Start your 14-day free trial today.

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Paige Sopik