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Track employee time on projects with ease.

Turn time into money with WorkflowMax’s online employee time tracking software. Capture every minute of every day and never miss a second of chargeable time again.

Screenshot of time tracking on WorkflowMax

Record time your way with over eight different methods

Making it easy with multiple time tracking options

Choose the way that works for you: press ‘start’ from the quick-time entry feature, record time directly from within the dashboard, record it in the timesheets tab of any job, or from within a task itself. It's so easy.

Screenshot of multiple time tracking options

Enter a start and finish time

Record time by entering the actual start and finish time, for instance if you start at 9:00 am and stop at 11:35 am.

Screenshot of inputting start time and finish time

Enter a time duration

You can also enter the total hours worked, as in 2 hours and 35 minutes.

Screenshot of manual time duration entry

Use the daily or weekly timesheet input option

Enter time as you go. Or in arrears on a daily basis. Or enter a whole week's timesheets at once. You choose.

Screenshot of weekly timesheet input

Track on the go

Enter your time from anywhere, anytime, with the WorkflowMax mobile app.

Screenshot of mobile time tracking

Timesheet notes

Don't just record the amount of time. Record details about how that time was spent so that you can report on this valuable information. Or include it on your client’s invoices if they request it.

Screenshot of adding timesheet notes

Timesheet rounding

Choose a timesheet rounding option (eg 5, 6, 10 or 15 minutes) to eliminate otherwise unavoidable decimal rounding errors on invoices or to optimise billable value.

Screenshot of selecting timesheet rounding in 5 minute intervals

Let admin do it!

Usually employees will use one of the many ways to enter their own time into WorkflowMax. But your admin team can quickly and efficiently enter time on behalf of employees using the daily and weekly admin timesheet entry screens.

Screenshot showing how admins can change time tracking

Find out where your non-billable time is going

Track both billable time and unproductive time too. By using internal jobs and tasks, you can record and accurately report on every minute that you pay every staff member right across the entire year. It's a great way to gain insights into your most expensive (and valuable) resource. Then you can turn non-billable time into money.

Screenshot of showing non billable time tracking

WorkflowMax pricing

See the range of scalable plans to suit you and your business. Experience all the benefits of an enterprise-grade system without having to pay thousands of dollars. No setup fees. No upfront costs.
View pricing

Six reasons you'll love WorkflowMax time tracking

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Keep a close eye on your business

Better understand staff productivity by seeing who has been working on each job, how long it has taken them and how that compares to estimates and budgets.

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Complete the picture

Get the real picture of how well your business is running. Record both billable and non-billable time against jobs so you can see how every single payroll dollar is being spent.

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Powerful, flexible timesheet reporting

WorkflowMax’s report builder gives you a suite of timesheet reports that help to drive productivity. Customise, group, filter - you can slice and dice the data any way you want!

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Enter time from anywhere

You and your staff can enter timesheets from anywhere using the WorkflowMax app. Do you have admin staff who record timesheet data on behalf of employees? WorkflowMax lets them do it.

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From timesheet to pay run

Design, build, save and then run a timesheet report that gives you the input data you need to correctly process your pay runs. There's a strong incentive for employees to enter their timesheets in a timely manner when they know the link between timesheet entry and what's in their payslip!

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Never underquote again

Accurate time tracking gives you accurate data so you can identify where you've previously deviated from your budget. Never under quote for a job again!

"By having a visual aid like a green bar that turns red, our designers are able to track how much time they have available, and being able to break that time down into tasks as well – all of that really helps my staff."
Ian Morris Owner, Threerooms

Got questions? We have answers!

We sure do! For the iOS app, you need to be running iOS 12 on iPhone 5s, 6, 6 Plus, 6s, 6s Plus, SE, 7, 7 Plus, 8, 8 Plus, X, XR, XS, XS Max. For Android, please ensure you have Android 4.1 or later on your smartphone or tablet.
You sure can. Easily save a draft time entry and pick up where you left off.
Yes, but only as long as the timesheet entries haven’t been raised in an invoice. You can either head over to the 'Financial' tab of your job and click 'edit timesheet', or contact one of our specialists who’ll be happy to help.
You can build a time report which will show you the time submitted for a period. Find out more in this 2:14 min video, or contact us for help.
It’s a problem a lot of small business owners face! Luckily we have some great tips and tricks to help you out in this blog post.
Yes you can. WorkflowMax’s custom print invoice template functionality affords you maximum flexibility as to how you present your invoices to your clients. From a simple online invoice to a very detailed one that includes timesheet notes, timesheet dates, employee name, billable rates and amounts - WorkflowMax can do it all.

Additional features

Lead manager Track your leads, proposals and sales projections all in one place. Learn more
Client manager
Client manager Manage your client relationships and store information about them in one place. Learn more
Group (1)
Quoting Send professionally branded, highly customised quotes in minutes. Learn more
Group (4)
Document management Store, manage and share documents directly in WorkflowMax or through Box, DropBox and Google Drive. Learn more
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Job, task and staff management View and manage all aspects of all jobs from one place. See at a glance what’s tracking to deadline and what jobs are running behind. Learn more
Group (2)
Time tracking Track and report on every minute of every day, for every staff member throughout the year. Choose from six different ways to enter timesheets. Learn more
Collaboration manager Send emails and attachments directly to a job or quote so everyone can collaborate. Learn more
Group (3)
Mobile Track time offsite, view jobs, contact clients and record your time on the go, from anywhere. Learn more
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Work in progress manager WIP manager lets you easily view and manage all of your un-invoiced work in progress on all of your jobs. Don't get underpaid again. Learn more
Group 272 (1)
Invoicing Create invoices any way you want and send them all in a few simple clicks. Control every aspect from how your invoices look to what information gets displayed. Learn more
Xero integration Link with Xero to instantly and automatically keep your job management and accounting data fully reconciled at all times. Learn more
Group 272 (2)
Reporting Use the report builder to build any report you want in seconds including invoice analysis, debtors, performance, time and WIP. Learn more
Group 256
Purchase orders Manage your purchase orders and accurately track actual costs against budgeted costs. Learn more
Group 274-1
Job costing & profitability report See your profitability in seconds and make decisions on whether you’re charging enough. Learn more
Group (4)
Performance reporting View your most profitable employees, understand profitability across different client categories and know which services make you the most money. Learn more
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