Building industry and construction project management software

WorkflowMax takes complex construction projects and provides visibility for everyone involved. General contractors, construction project managers and owners can all collaborate seamlessly through clever construction project management software.

No credit card required.

Bringing transparency
to the business

Manage any job, big or small, from quote to job to invoice, in one simple system. Jarrad Morgan, Founder, SA Construct
Adelaide-based construction firm

Top 6 reasons why your construction firm will love WorkflowMax

With WorkflowMax project management software, your team can track time online against a job. Create invoices automatically from your timesheets. Enjoy the seamless flow of data from quote to job to invoice.
Whether you’re at the job site, in a client meeting, or on beach in Fiji, with WorkflowMax as your construction project software, you can manage your team and track your business from wherever you like.
WorkflowMax and Xero together providing a complete end-to-end solution for construction firms. Bringing beautiful, industry-leading business tools and a seamless transition of data from project management to accounting.
Use our collaboration tools to coordinate work on jobs with staff, architects, electricians, clients, surveyors, and other subcontractors. Track your jobs from start to finish in one place, and utilize resources across your whole team.
Never undercharge a client again! With powerful custom reporting, you can see which jobs earn you the most money, improve your estimating, and answer your pressing business questions.
Clients can be demanding, but that doesn’t mean your construction management software needs to be. Invoice based on time, costs, flat-rate, percentage of quoted value or however you like. Change all the details to suit your needs.

Why WorkflowMax is the best all-in-one project management software for builders

It's the all-in-one job management software. Online and accessible from anywhere. You have all the details you could ever need, at anytime.

See how your team can use WorkflowMax


Get visibility on every aspect of the business, from wherever you are. Want to see which clients haven’t paid their invoices, and which types of project earn the most profit? Get all the insights with clever custom reporting and send reports to stakeholders so everyone is on the same page. Receive notifications when projects are about to go over time, and satisfy clients by being able to answer their questions within minutes.

Quantity Surveyor

With WorkflowMax’s construction project management software, you can monitor tasks and costs on all the firm’s projects. Drill down into each job to track every nail, and keep abreast of exactly where tasks and costs are running over. And with the handy WorkflowMax iOS app, you can access and edit job details while you’re out on site or visiting with subcontractors.

Accounts Administrator

See at a glance in the schedule which team member is working on what, so you can plan tasks accordingly. Quickly and easily pull reports on your builders, engineers, fabricators and other contractors, so everyone has clarity on the number of hours worked each month. With hours logged accurately, payroll takes minutes, instead of hours. Plus, in WorkflowMax you can store all the information about each job in one location – filing has never been so simple.

General Contractor

With WorkflowMax’s clever construction, architectural and electrical contractor software on the job, you can focus what you do best. See a snapshot of all the projects you’ve been assigned to, to help you plan your day. Now you’ll never miss a deadline or run over on a job. You can track time accurately on each stage of a project, so your efforts will always be counted, and share data with other subcontractors to make sure everyone has the technical specifications they need.

Project Manager

With WorkflowMax as your contractor scheduling software, you can enter time and manage projects wherever you are, whether that’s out on site, visiting a supplier, or from your couch at home. Break jobs down into tasks and costs so you can track every stage. Store assets and projects files and collaborate with the rest of your team – you’ll never lose an important document or miss an alert.

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Popular integrations used by construction firms

Power up your firm’s construction management software with more than 30 add-ons. From accounting to payroll, document management, and CRM, we’ve got your entire business covered:


Beautiful Accounting Software. Invoices, purchases and client contacts automatically transfer to Xero from WorkflowMax.

WorkflowMax iOS app

Work from wherever you are whether you’re out on site or visiting with subcontractors.


If you’re a small/medium business, then combine this powerful online payroll system with WorkflowMax timesheeting for an effortless payroll.

WorkflowMax integrates with over 30 world class apps. See all of them.

Got questions? We have answers

We need construction project management software that will enable us to coordinate project details with builders, electricians, plumbers, designers, quantity surveyors, and other professionals. How does WorkflowMax help us to collaborate?

The advantage of having your construction project software in the cloud is that you can share real-time data with contractors, on site teams, and stakeholders that need it most.

Your contractors can log in from any location on earth and track their time against the jobs assigned to them. Run different reports to learn about how your whole team is performing, and get an instant look at any job in real time.

You can even restrict access to certain jobs or functions to maintain complete control over who sees what. Contact one of our product specialists if you need help setting this up.

We want to change to construction project software, but we need minimal disruption to our current project management process. How long does the setup process for WorkflowMax take?

Your WorkflowMax account can be set up in under three minutes (watch this super helpful tutorial video to learn how). However, for some, the time it takes to set up your WorkflowMax account depends on how you’re planning to use the system, the size of your company, and the complexity of your needs. Contact our awesome support team for a more accurate estimation.

If you need help setting up your account, contact one of our IT Setup Partners. These guys are professionally trained software experts who will be happy to help you get started with WorkflowMax.

As a construction project manager for a busy firm, I’m always out on site or visiting with clients or subcontractors. Do you have a mobile app?

We sure do! With the WorkflowMax iOS app, you can see your daily tasks at a glance, access client information, capture time, and manage job details effortlessly, all from a clever interface from your smartphone.

For more information, visit the mobile job management section on our website!

Is there a way for clients to log in to view their projects?

There sure is. You can set WorkflowMax to allow clients to log in and see the progress of their jobs. The client will only see their own jobs – they won’t have access to the rest of your account, so everything stays secure. This is a fantastic way to add value to your clients and stand out from your competition. Contact one of our product specialists if you need help setting this up.

My team needs something that can record the time we spend on different tasks. Will WorkflowMax do this?

We’ve got you covered in that department: Our time tracking functionality includes six different options, so your team can choose the method that works best. For helpful tips on how to track and enter time using WorkflowMax, watch this quick 1:36 minute video.

As a busy construction company, you’ll have tons of jobs on the go. If you accidentally enter time under the wrong job, you can easily move it to the correct job in just a few simple steps. This video offers step-by-step directions in under a minute.

We produce a ton of hi res images, CAD files and technical specs for our clients. We’d love to be able to use WorkflowMax as a construction document management system to store and share them. What are your storage limits?

You can store up to 25GB of documents (for FREE) on WorkflowMax servers, which enables you to cut costs on cloud storage.

Plus documents uploaded into WorkflowMax can be pushed into Box, Dropbox or Drive, giving you access to additional storage and features to meet your construction document management requirements.

Our construction company bills using progress invoices/fixed fee/estimates time & costs/a unique mixture of all of these. Will WorkflowMax be able to send accurate invoices to our clients?

You’re in luck! If you have complex invoicing needs, WorkflowMax is the construction project manager software for you. From simple invoices giving basic information about a project, to detailed drilldowns, progress payments, multi-job invoices, and percentage of quoted value – WorkflowMax can do the lot. If you can name it, we can help your architecture firm invoice for it.

Check out the invoicing options for more details on just what WorkflowMax can do.

We run our whole construction company in the cloud. What other products does WorkflowMax integrate with?

We’re glad you asked! WorkflowMax construction project software integrates with tons of awesome products, and has a number of great add-on solutions to help you manage your business.

You can integrate the services you use for accounting, CRM, staff scheduling, time tracking, customer support, payroll and so much more. For a full list of products that integrate with WorkflowMax, visit our Add-On page.

So … I heard you integrate with Xero. What does that mean for my construction firm?

Xero is a simple, beautiful cloud accounting solution that’s taking the world by storm. WorkflowMax offers the best integration with Xero Accounting of any available app.

If you really hate admin, you’ll love the way Xero and WorkflowMax move data between each other with a single click. It’s great for construction, electrical and fabrication firms as it enables you to manage invoices, payments and purchase orders from one location.

For more information, check out our Xero Integration page or watch our helpful Xero Integration tutorial videos.

Excellent. I’ve implemented your construction project management software. Now, what are the best videos for training my team and clients?

We have some great tools in place to help your whole team learn to get the most out of WorkflowMax.  One of the best resources to help staff get to grips with their new construction project software are our Self-Paced Education Courses.

Our WorkflowMax TV section is another great place to become more familiar with your shiny, new WorkflowMax toy. Check out our “Using WorkflowMax” section for helpful step-by-step tutorials and training videos.  

To learn how to set up your WorkflowMax account in under three minutes, watch this super helpful tutorial video. If your firm needs help setting up your account, contact one of our IT Setup Partners. These guys are professionally trained software experts who will be happy to help you get started with WorkflowMax.

Best see the software yourself:
Try it for FREE for 2 full weeks

No credit card required. No contracts to cancel. No setup fees. No hidden costs. No downloads.
Get full access to our standard software in less than 2 minutes.
(And if after 2 weeks you need more time, just ask us.)

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